The Flanagan-Graymont Fire Protection District Board of Trustees met on May 19, 2025 at 5:30 PM at the fire station.
Quorum:
- John Folkerts opened the meeting at 5:30 with trustees John Folkerts, Brent Smith, Keith Detwiler, Steven Koeller and Justin T. Hunter present. Justin Hunter was appointed to assume Chris Schneider’s trustee position with all paperwork final at the county clerks office. Legal Counsel Mr. Jim Sinclair was in attendance by Webex.
Reorganization of Board by Election of Officers:
- Motion duly moved and seconded to elect John Folkerts as board President. Said motion approved.
- Motion duly moved and seconded to elect Keith Detwiler as board Treasurer. Said motion approved.
- Motion duly moved and seconded to elect Justin Hunter as board Secretary. Said motion approved.
Public Comment:
- No public comment
Meeting Minutes:
- Minutes from the Board of Trustees meeting held on April 14th, 2025 were duly moved and seconded. Said minutes were approved.
Treasurer’s Report:
- Brent Smith reported on the District’s annual income and expenses. He provided a year end summary and also a detailed report. All expenses came in under budget. These reports will be provided to the accountant Hughes and Cameron to properly prepare the final report. Jim recommended that we add a line item to our tentative budget for capital expenditure reserve. This item will be for apparatus purchase in the future. He also recommended that we look into IL Treasury Investment Fund for a return on our capital.
Bills Presented:
- The bills (see below) were presented and duly moved and seconded. Said bills were approved.
Secretary’s Report and Review of Correspondence:
- Keith Detwiler reported that David Fulton from Compass Insurance will be at the June 9th meeting to review the insurance policy. When we speak with Compass we will want to ensure we have management liability in place along with verifying our bond amount for our bylaws document.
Fire Chief’s Report:
- No report.
Ambulance Report:
- April ambulance report provided by Gridley EMS reported 8 calls 0 nursing home, 1 canceled. Responding with 4 ALS and 3 BLS.
Old Business:
- The high school community service day was a success. 5 high school students worked with Brent and Keith to paint the lines and safety poles along with painting two sides of the burn container. Landscape cleanup was also completed.
- Josh U. needs to complete the trim for the entry doors. Security codes are working well.
New business:
- Motion duly moved and seconded to approve the pay of $600 per Trustee for 04/30/2025 Fiscal year end Trustee Fee Payment along with $1,000 to the treasurer Brent Smith and $1,000 to the secretary Keith Detwiler for their duties. Said motion approved.
- Motion duly moved and seconded to approve the pay of $3,000 to the Fire Chief John Zimmerman, $2,000 to the Assistant Fire Chief Michael Schneider and $2,000 to the First Responder Captain Ryan Schladenhauffen for Fire Officer Compensation for 2025-2026 Fiscal Year. Said motion approved.
- Review and discussion regarding the 2025-2026 Tentative Budget and Appropriation Ordinance.
- Motion duly moved and seconded to accept the 2025-2026 Tentative Budget and Appropriation Ordinance. Said motion approved. This document will be posted in the Fire Station door window and also in the local new paper. The June meeting will provide opportunity for discussion and edits to the document. We will have the Public Hearing for the 2025-2026 Tentative Budget and Appropriation Ordinance at the July 14th 3 signed documents will be sent to Mr. Sinclair.
- Review and discussion of First Responder Pay Policy. No changes to the policy at this time.
- Review and discussion of the Continuing Education Policy. No changes to the policy at this time.
- Sinclair provided his findings after reviewing the boundary line issue with KSW storage. There is 10 feet of a discrepancy on the two deeds. This was due to the rail road right of way. Mr. Sinclair suggested that we speak with the owners of KSW storage to discuss a permeant easement or split the distance to deed each party 5 feet of this boundary. John F. will talk to KSW storage owners.
- The Gridley Ambulance contract proposed to provide FGFPD services for the next 5 years was reviewed. Motion made and duly seconded to approve this contract. Said motion approved. John F. signed the contract. Keith will obtain a signed agreement from Gridley Ambulance and send the original to Mr. Sinclair.
- Discussion on the FGFPD by laws draft from Mr. Sinclair. This document would be adequate for the trustees however the volunteers need to update their by laws to align with the formatting of the district trustees. Sinclair will work on this and provide us with a draft to discuss with the volunteers.
- Short discussion on methods to recognize trustees that will no longer be servicing the district. Jim suggested a plaque at the station and also one to give to the trustee.
- Midstate Repair have viewed our equipment but has no issued a report on their findings.
- Panther Grove 2 wind Farm representatives met with Brian Detwiler. The project will be up for county board vote this summer. They requested that the department send a letter of support. It is agreed that the department remain neutral on this matter and will not issue a letter on either stance.
- Keith noticed some window seal deterioration and also concrete patch work that needs to be done. We will view the issues and discuss at our next meeting.
- The generator has issue again. It would run, but not generate power. Call into D&M electrical for a service call. We will need to discuss a long term solution once more information is known.
- Discussion regarding trustee open position with Brent Smith stepping down.
- Brian Hoffmeyer reached out as a cycling group wants to stop at the station on July 12th for a pitstop. We will allow this as long as a trustee can be present to sponsor this stop.
- Ryan S. reported that the ambulance has cracked lenses and will be $70/lense replace. It was discussed and needs to be fixed.
- Sinclair was open to joining us for our July meeting via Webex.
The following bills were presented:
Scott Anderson $65.00 janitor duties
Evergreen FS $188.28 fuel
Liberty Mutual Insurance $2,424.00 workman comp insurance
Ameren $156.25
Frontier $161.23
NICOR $180.33
Verizon $36.01
Air One $559.00 pair of boots
SELCAS $220.60 supplies
Axline Pharmacy $8.82 supplies
Hughes Cameron & Company $170.00 accounting services
Brent Smith $175.77 paint supplies for station
5 Trustees pay $3,000.00 trustee pay for 2024-2025
Keith Detwiler $1,000.00 pay for 2024-2025 secretary duties
Brent Smith $1,000.00 pay for 2024-2025 treasurer duties
24 Flanagan Fire Department Volunteers gross pay $5,280 meeting/training pay
John Zimmerman 3,000.00 chief gross pay for 2025-2026
Michael Schneider 2,000.00 assistant chief gross pay for 2025-2026
Ryan Schladenhauffen 2,000 First Responder Captain gross pay for 2025-2026
The following receipts were presented:
None
It was duly moved and seconded to adjourn the meeting. Meeting adjourned.
. .
Justin Hunter, Secretary
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The Flanagan-Graymont Fire Protection District Board of Trustees met on April 14, 2025 at 5:30 PM at the fire station.
Quorum:
- John Folkerts opened the meeting at 5:30. Trustees John Folkerts, Brent Smith, Keith Detwiler present. John Zimmerman, Ryan Schladenhauffen and JT Hunter present.
Meeting Minutes:
- Minutes of the Board of Trustees meeting held on March 10, 2025 were duly moved and seconded. Said minutes were approved.
Bills Presented:
- The bills (see below) were presented and duly moved and seconded. Said bills were approved.
Fire Chief’s Report:
- John reported 18 calls for March. 11 medical, 1 1050, 1 Mutual Aid, 1 CO2 detector, 2 fire calls and 2 power line calls. 423 speaker and radio are working well. Megan Thorson and Adam Jacobs were voted in as volunteer firemen. Trucks are running well. Need to order 3 1 ¾ hose lines. $185 per hose.
Ambulance Report:
- March ambulance report provided by Gridley EMS reported 13 calls, 7 transport; 1 nursing home, 1 refused aid, 4 canceled and 5 calls to one location.
Old Business:
- Tricom is done with their work on the door latches. Josh U. to finish trim on the doors.
- By Laws provided by Sinclair have been circulated for review. Will have a discussion at the annual meeting.
New business:
- Discussion to proceed with Gridley Ambulance Service contract renewal conversation. Will see what their edits will be. Our ask will be to put in writing that FGFPD residents will be billed as if they are in district of Gridley Ambulance Service Residents.
- Ryan S. provided an update on his ambulance research. This then led to further discussion on the next vehicle that needs to be replaced. The equipment truck was one chief Zimmerman’s opinion for attention. No decision was made. Conversations to continue regarding this topic.
- Annual meeting will be held Monday May 19th, 5:30 at the FGFPD fire station.
- Request to be thinking about agenda items to get this in advance so all can be prepared for the meeting.
- Spring maintenance for the station has been rescheduled. Brent will take the lead on lining this up.
The following bills were presented:
Scott Anderson $65.00 Janitor Services
Evergreen FS $39.06 fuel
Ameren $229.99 April 8th bill
Ameren $300.15 March 10th bill
Frontier $141.21
NICOR $223.01
Verizon $36.01
Vermillion Valley Emergency Comm. $1,502.49 Dispatch fees - quarterly
Stobbs & Sinclair, Ltd $374.17 attorney services
D&M electric $$1,355.25 generator repair work in Sept. 2024
Mid-State Fire Repair $735.82 repairs to tanker truck
Gridley Ambulance Service $18,745 quarterly payment
The following receipts were presented:
Comptroller- State of IL $129.09
It was duly moved and seconded to adjourn the meeting. Meeting adjourned.
. .
Keith Detwiler, Secretary